Mission allowance

The mission allowance is issued in retrospect based on the costs statement and the following expenses related to participating in a committee’s meeting are refunded

  • transport costs (e.g. flight ticket, train ticket, metro ticket, etc.) and
  • accommodation costs (e.g. hotel invoice, city tax, etc.).

Other costs related to a trip are not refunded (including daily allowance, catering, travel cancellation insurance, etc.).

Conditions regarding qualifying for a mission allowance:
  • the wish to participate in a meeting of the committee’s mirror CEN, CENELEC, ISO, or IEC technical committee, project committee, or some other working group or at the establishing meeting of a new ESO/RSO;
  • the need to participate in the meeting has been expressed explicitly;
  • the applicant is a member or an authorised representative of a member of an active EVS/TC or EVS/PC;
  • the information on the mission allowance request has been submitted to EVS sufficiently early, before the deadline for registering for a meeting, and the registration for the event is already open;
  • the period, during which the meeting is organised and the costs occur, falls between the beginning of February and the end of December of this year;
  • a committee member or a member’s representative who has already received compensation within the year shall not receive new compensation to participate in a new meeting, unless in a situation, in which
    • the required application is submitted in the second half of the current year;
    • there are no competing applications;
    • the mission fund has sufficient funds.
Applying for a mission allowance and participating in a meeting:
  • submit to EVS an application to participate in the meeting of a technical working group of a European or international standardisation organisation, noting that you wish to be (partially) compensated for the costs by EVS – you can find the application form on the guides and forms page;
  • upon receiving the application, EVS evaluates the applicant’s compliance with the conditions mentioned above and gives feedback;
  • if the decision is positive, a written agreement will be concluded and the participant is registered for that meeting;
  • organise your trip and retain the cost documents (EVS does not organise the trip, including reserving/buying the transport tickets, finding the accommodation, etc.);
  • participate in the meeting.
Within four weeks after the meeting:
  • submit your trip’s participation report to EVS – you can find the report form on the Guides and Forms page;
  • submit your cost report with your transport and accommodation invoice(s) as well as copies of cost documents that evidence their payment (payment orders, payment card receipts, etc.); this may be done by submitting the cost report as an Excel table | 11 KB | DOTX;
  • EVS compensates the costs pursuant to the written agreement of the mission allowance.